5 Procedure Writing Guidelines
In procedures, the following five words are often used incorrectly. To avoid these mistakes, do as follows”
- Button Names – avoid using the, button name, or icon name. Write “Click Print.” Instead of “Click the Print button.”
- Turn on/off – use ‘turn on’ or ‘turn off’ when activating or deactivating a command. Use Click to turn something on or off, for example: To turn on Web view, click Web.
- Click OK – don’t write “Click OK” at the end of a procedure if it’s obvious that you must click OK to complete it.
- When to use From – if your procedures refer to a keyboard, use ‘from’ to highlight the menu from where you can choose a command. For example, say “From the File menu, choose Print.”
- When to use On – use ‘on’ to highlight where the command or option starts: “On the File menu, click Print.”
What other terms or phrases are often written incorrectly in procedures? Let me know and we’ll discuss it in a future blog post.